WHAT IS THE FIELD PTO?

The Field Elementary Parent/Teacher Organization (Field PTO) is a 501(c)3 non-profit organization and supports the education of students at Field Elementary by fostering relationships among the school, parents & teachers while raising funds to support enrichment programs, support contributions and campus upgrades.

 

Our PTO is made up of hard-working parents & teachers who combine their talents and limited time to benefit Field Elementary.

 

Feel free to contact us if you have questions, concerns, great ideas or connections to resources to help our school.

 

Interested in volunteering? We’d like to invite you to get involved at Field by becoming a member of the PTO. Want to co-chair a position or join a committee? We need year-round help with fundraising, event planning, teacher appreciation, communications, & more! 


PTO OBJECTIVES

  • Establish & strengthen a productive relationship between families, teachers, school administration and our community

  • Support school needs and improvements to benefit all Field Elementary students

  • Expand and supplement classroom and school equipment, technology and supplies

  • Develop programs & projects to support and enhance the curriculum

  • Enhance the quality of education at Field ES with fundraising programs for costs falling outside school budget

      

2025-26 SCHOOL YEAR: PTO POSITIONS

Executive Board Member Officers (*):

President

  • Plan and lead the monthly PTO Board and General meetings
  • Lead the PTO Board team
  • Meet with Principal Karr twice a month
  • Act as a liaison between parents, teachers, staff and the board
  • Support all PTO activities and events
  • Vote on all PTO investments for the school
  • Support fundraising with communication to our community, sponsors and donors.
  • Collaborate with Principal Karr to work on an annual school calendar
  • Collaborate with the Board on a yearly budget
  • Encourage parental involvement on the PTO Board and committees

Vice President, Programs & Newsletter Editor

  • Coordinate PTO participation and parent volunteers for school events
  • Attend Board and General meetings
  • Assist in recruiting volunteers/committees for fundraising events
  • Fulfill Presidential duties if he/she is not available
  • Assist and Board members throughout the school year
  • Vote on all PTO investments for the school
  • Editor of the Newsletter

Secretary

  • Partner with PTO President & Board to create the Board and General Meeting Agenda
  • Takes minutes at the PTO Board and General Meetings, typing them and distributing timely
  • Communicates and follows up on the action items from meetings
  • Maintains the PTO Google Drive and Calendar

Treasurer

  • Collaborate with the PTO President to generate the annual budget
  • Pay bills, purchase requests and process reimbursements, as required
  • Oversee ongoing PTO finances, ensure adherence to the PTO budget
  • Prepare and present updates to the budget and bank account to the PTO board and at General meetings
  • Coordinate the cash box for all PTO events and fundraisers
  • Manage the square account and any PTO volunteers users on square
  • Manage the Venmo account
  • Prepare all legal documentation and forms for our non profit 501c3
  • Submit to the communications team monthly finance recaps for our website and newsletter

 

Committee Chairs (*):

Fundraising chair

  • Create a master Fundraising calendar that is communicated with the PTO Board, School and Parent Community
  • Partner with communications to update the sponsorship information packet, evaluating sponsorship levels and follow through commitments to sponsors
  • Engage with current sponsors of Field Elementary to support future fundraising events
  • Monitor results of fundraisers and align fundraising objectives with budgetary needs
  • Supporting all fundraising events at Field Elementary

Fundraising - Spirit Events:

    • Plan, organize and execute Spirit Night Fundraisers with local businesses throughout the school year
    • Create a master Fundraising calendar that is communicated with the PTO Board, School and Parent Community
    • Engage with current sponsors of Field Elementary to support future fundraising events
    • Monitor results of fundraisers and align fundraising objectives with budgetary needs
    • Supporting all fundraising events at Field Elementary

Fundraising - Movie Nights:

    • Lead Movie Night fundraisers at the school with an organized committee of volunteers
    • Actively source sponsorships for Field Elementary
    • Seek feedback from school administration, parents and PTO board on movie night selections
    • Support communications team with information on Movie Nights

Fundraising - Auction Logistics Chair:

    • Auction items and fundraising
    • Sponsors and donations
    • Fundraising socials
    • School based items
    • Auction website
    • Establish committees/point people to assist with each of these
    • Collaborate with event chair 

Fundraising - Auction Event Chair

    • In charge of the event itself - bands, decor, communication with venue, orders related to event, collab with food committee
    • Marketing of event
    • Sort of consultant to the auction chair, if wanted, based on previous year experience
    • Collaborate with Comms on graphics, etc
    • Establish committees to assist

Fundraising - Fun Run Chairs:
1st Fall Fun Run Chair

    • Manages and sets up school fundraising website via FundHub under the guidance of FundHub rep.
    • During fundraising period, uses website tools to drive fundraising
    • Orientation call with FundHub rep
    • Sends Fun Run morning announcements to Ms Franklin to update students on homerooms who have earned X rewards and progress toward school wide incentives
    • Meets with teachers to orient to kick off, incentives, and timeline (minimum 2 weeks before kick off)
    • Creates Google Form for Homeroom teachers to select top 3 PTO funded class rewards
    • Tracks homerooms who have earned rewards and notifies teacher of date/time.
    • Coordinates with Volunteer Coordinator on any volunteer needs for class rewards
    • Co-creates Fun Run fundraising timeline
    • Collaborate with the PTO board on a budget for the event

2nd Fall Fun Run Chair

    • Selects, sources and buys individual prizes (4-5 tiers)
    • Updates prizes inventory when low
    • Coordinates with Volunteer Coordinator for volunteers to distribute during Fun Run fundraising
    • Assists with class based incentives planning and sourcing materials (eg ice cream sundae party)
    • Co-creates Fun Run fundraising timeline
    • Collaborate with the PTO board on a budget for the event
    • Liaisons with Communications Team for them to create marketing materials

3rd Fall Fun Run Chair

    • Creates an organized calendar of events with Mr. Karr for the communications team/school admin to share re: school wide incentives and dates
    • Liaisons with communications team on school wide incentives for marketing materials and social media posts
    • Leads school wide incentives (eg Pie Ms Franklin)
    • Assists with class based incentives planning and sourcing materials (eg ice cream sundae party)
    • Co-creates Fun Run fundraising timelin
    • Collaborate with the PTO board on a budget for the even
    • Work with the communications team on Fun Run communication & updates to the school community.
    • Sends 5 communication templates to teachers during Fun Run fundraising to be posted to their respective PS 

Campus Improvement chair

  • Responsible for developing plans for future campus improvements
  • Work closely with school administration on campus improvement needs
  • Organize and execute field work days
  • Execute plans with the reSPARK Summer 2023
  • Work with PTO Board on a budget for campus improvements
  • Collaborate with SPARK on park updates, improvements and maintenance.
  • Community Building

Volunteer and Membership chair

  • Responsible for obtaining volunteers via signup genius
  • Partner with PTO board members on volunteers needed
  • Partner with school administration on volunteers needed
  • Monitor the status of volunteer sign ups and reporting that information to the event owner
  • Attend functions where volunteers are present and show appreciation for their time
  • Respond to volunteer questions
  • Partner with local organizations and schools to support each other with volunteer swap
  • Print Volunteer information for school administration

Communications chair

  • Support Field Elementary school events, PTO events and activities
  • Maintains PTO Social Media accounts
  • Create and share photos and video reels with our community on the web
  • Collaborate with School Administration to communicate PTO information on Class Dojo
  • Partner and work together as a communications team, supporting each other and the PTO board

GRAPHIC DESIGN

    • Create fliers, posters and media for Field Elementary
    • Create fliers for all PTO related events and activities
    • Collaborate with school administration and create new T-Shirt designs for the school year
    • Partner and work together as a communications team, supporting each other and the PTO board
    • Translate created fliers, posters and media for our Spanish speaking families
    • Translate social media posts
    • Translate information and announcements for the school marque sign
    • Translate information for the PTO Website
    • Collaborate with school administration to communicate PTO information on Class Dojo in Spanish
    • Partner and work together as a communications team, supporting each other and the PTO board

WEBSITE & MARQUEE

    • Maintain PTO Website throughout the year
    • Ensure the school calendar on the website is updated frequently
    • Collaborate with school administration on marquee sign information throughout the year -- including but not limited to birthday announcements, upcoming events, school holidays
    • Partner and work together as a communications team, supporting each other and the PTO board

Additional Board Roles: 
Faculty Representative (*)

Parliamentarian

  • Keep order and ensure that proper procedures are followed at each board and general meeting
  • Has a legal background with complete knowledge and understanding of the bylaws
  • Communicate bylaws and rules with the PTO board, share them with Principal
  • Responsible for understanding the HISD/TEA rules and requirements for PTO/PTAs
  • Ensure PTO acts in accordance with all rules regarding our non profit status

Booster Sales (2 Co-Chairs)

  • Maintains PTO Spirit wear inventory and online store front
  • Ensures spirit wear is delivered timely, weekly with online orders
  • Collaborates with the PTO board on restock, new orders throughout the year
  • Manages spirit gear sales at PTO and School events & fundraisers
  • Maintain clean and organized spirit gear lockers in the PTO room
  • Organize, execute and communicate “Donate Spirit Wear” to a teacher

Hospitality chair

  • Work closely with school administration
  • Lead a team of volunteers for teacher appreciation week
  • Plan and execute teacher/staff appreciation events
  • Work with PTO board on yearly budget for teacher appreciation
  • Assist school teachers and administration throughout the year
  • Support PTO events and activities throughout the year
  • Diversity and School Support 

Parental Involvement - Community and School Support Chair

  • Lead School tours for prospective/incoming parents (Dec-Jan)
  • Poster production for school & PTO events distributed throughout the school year
  • Assist in all our annual community fundraisers and events
  • Partner with local middle schools for community involvement, volunteering and registration information sessions
  • Support school events and fundraisers
  • Works closely with teachers, administration and staff on school events and activities
  • Work with administration to plan and execute Meet the Teacher & Kindergarten Round UpAct as a liaison for feedback from parents on After School Programming

 Parental Involvement - Diversity Chair:

  • Support school and PTO events with décor and balloons
  • Organize a team to assist with school décor for holidays and seasons by driving more commUNITY
  • Support annual Taste of Field Fundraiser
  • Lead a team to assist with design and set up of including/not limited to- an Ofrenda, Black History Month, Asian Pacific American Heritage month

Fine Arts LIAISON

  • Responsible for curating fine arts programming for Field Elementary
  • Partner and work together with Principal Karr on opportunities for arts
  • Liaison between the PTO board and School administration
  • Partners with the PTO board on a fine arts yearly budget, based on earmarked funds
  • Works with communications team and school administrationWorks with local and community programs to diversify art opportunities for Field Elementary

we cannot wait for you to join us!

CONTACT US TODAY TO FIND OUT HOW YOU can get involved and share your talents with field elementary!