It's that time of year again!
The Field Elementary PTO is now accepting self-nominations for the 2023-2024 school year PTO Executive Board. Elections will be held at the final PTO meeting on May 10th. Our goal is to see that every parent has a voice on our PTO and is given the chance to become actively involved in enriching the educational opportunities at our school.
- President
- 1st VP - Programs
- 2nd VP- Parental Involvement
- 3rd VP - Fundraising
- 4th VP - Communications
- Treasurer
- Secretary
- Parliamentarian
- Booster Sales Chair
- Volunteer Coordinator Chair
- After School Program Liaison
- Fine Arts Program Liaison
- Hospitality Chair
- Campus Improvement Chair
President:
- Manage overall objectives and strategies of the PTO
- Act as liaison between parents and Principal/staff
- Recruit PTO Board Members
- Create agenda and facilitate monthly PTO Board and General meetings
- Create a mailing for all incoming Field parents
- Collaborate with Principle to create annual school calendar
- Collaborate with Board to create yearly budget
1st VP, Programs:
- Coordinate PTO participation for school events
- Review and sign bank statements
- Attend Board and General meetings
- Take President position if he/she is not available
2nd VP, Parental Involvement:
- Coordinate PTO Membership awareness
- Act as liaison between Room Parents and the Board
- Represents Room Parents at all Board and General meetings
- Attend Board and General Meetings
3rd VP, Fundraising:
- Coordinate and execute Fall Fundraiser event, recruiting volunteers
- Advertise ongoing fundraiser campaigns
- Monitor results of fundraisers; align fundraising objectives and strategies with Field’s budgetary needs and research other fundraising opportunities as required
- Attend monthly Board Meetings
4th VP, Communications:
- Maintains PTO Website & Social Media Accounts
- Prepares pieces for publications, when needed
- Coordinates email alerts on behalf of the PTO
- Coordinates communications with the School Administrator for Class Dojo
- Updates school marquee
Treasurer
- Collaborate with the PTO President to generate the annual budget.
- Pay bills and reimbursements, as required
- Oversee ongoing PTO finances, ensure adherence to PTO budget
- Prepare and present budget to PTO Board and General meetings
- Attend Board and General Meetings
- Coordinate Petty Cash boxes
- Manage Square acct
Secretary
- Takes minutes at the PTO Board and General Meetings, types them and distributes in a timely fashion (including to webmaster)
- Owns the action item list
- Sets agendas for the Board and General Meetings
- Sends reminder emails to the board with the meeting agenda and previous meetings’ notes
- Maintains the PTO Google Drive and Google Calendar
- Liaison with the Field Elementary Secretary staff
Parliamentarian
- Keep order and ensure that proper procedures are followed at each meeting
- Has a legal background with complete knowledge and understanding of the Bylaws
- Responsible for understanding the HISD rules and requirements for PTO/PTAs, and ensuring that the PTO acts in accordance with those rules
Booster Sales Chair
- Maintains PTO Spirit wear inventory and online storefront
- Ensures spirit wear is delivered
- Places main order for upcoming school year
- Manages spirit sales at PTO events and/or schedules pop up shops
- Determine when and if a restock is necessary
Volunteer Coordinator Chair
- Responsible for obtaining volunteers via Signup Genius
- This includes monitoring the status of volunteer signups and reporting to the event owner
- If necessary, attend functions where volunteers are present
- Respond to volunteer questions in a timely manner
- Finds relationships with local organizations to partner volunteers
- Attend monthly Board meetings
After School Program Liaison
- Responsible for curating an equitable and engaging afterschool program with the school
- Liaison between Field Staff afterschool managers and PTO
- Develops budget estimate for After School Program costs to the PTO
- Creates communications to provide to the VP – Communications.
Fine Arts Program Liaison
- Responsible for curating an arts program for the elementary students
- Liaison between the arts teachers and the PTO
- Develops the budget estimate for Arts Program costs to the PTO
- Creates communications to provide to the VP-Communications
Hospitality Chair
- Develops and executes staff appreciation events on a regular basis
- Liaison between Librarian /PE Teacher and PTO
- Develops the budget for Library and PE costs to the PTO
- Responsible for Staff Appreciation week
Campus Improvement Chair
- Responsible for developing plans for future campus improvements
- Organizes Field Workdays
- Develops the campus improvement budget to the PTO
Questions? Email us at info.fieldespto@gmail.com
We are already looking forward to an amazing 2023-2024 school year!