It's that time of year again!
The Field Elementary PTO is now accepting self-nominations for the 2023-2024 school year PTO Executive Board. Elections will be held at the final PTO meeting on May 10th. Our goal is to see that every parent has a voice on our PTO and is given the chance to become actively involved in enriching the educational opportunities at our school.
- President
- VP, Programs
- Treasurer
- Secretary
- Parental Involvement - Community Chair
- Parental Involvement - Diversity Chair
- Parental Involvement - School Support Chair
- Fundraising - Spirit Events & Sponsorships
- Fundraising - Movie Nights
- Fundraising - Auction
- Fundraising - Fun Run
- Communications - Social Media
- Communications - Graphic Design
- Communications - Bilingual Chair
- Communications - Website & Marquee
- Parliamentarian
- Booster Sales Chair (2 positions)
- Volunteer Coordinator Chair
- Fine Arts Program Liaison (2 positions)
- Hospitality Chair
- Campus Improvement Chair
- Dad's Club Committee
- Auction Committee
- Movie Night Committee
- Fun Run Committee
President:
- Plan and lead the monthly PTO Board and General meetings
- Lead the PTO Board team
- Meet with Principal Karr twice a month
- Act as a liaison between parents, teachers, staff and the board
- Support all PTO activities and events
- Vote on all PTO investments for the school
- Support fundraising with communication to our community, sponsors and donors.
- Collaborate with Principal Karr to work on an annual school calendar
- Collaborate with the Board on a yearly budget
- Encourage parental involvement on the PTO Board and committees
VP, Programs:
- Coordinate PTO participation and parent volunteers for school events
- Attend Board and General meetings
- Assist in recruiting volunteers/committees for fundraising events
- Fulfill Presidential duties if he/she is not available
- Assist and Board members throughout the school year
- Vote on all PTO investments for the school
Treasurer
- Collaborate with the PTO President to generate the annual budget
- Pay bills, purchase requests and process reimbursements, as required
- Oversee ongoing PTO finances, ensure adherence to the PTO budget
- Prepare and present updates to the budget and bank account to the PTO board and at General meetings
- Coordinate the cash box for all PTO events and fundraisers
- Manage the square account and any PTO volunteers users on square
- Manage the Venmo account
- Prepare all legal documentation and forms for our non profit 501c3
- Submit to the communications team monthly finance recaps for our website and newsletter
Secretary
- Partner with PTO President & Board to create the Board and General Meeting Agenda
- Takes minutes at the PTO Board and General Meetings, typing them and distributing timely
- Communicates and follows up on the action items from meetings
- Maintains the PTO Google Drive and Calendar
Parental Involvement - Community Chair:
- Lead School tours for prospective/incoming parents (Dec-Jan)
- Poster production for school & PTO events distributed throughout the school year
- Lead our annual community fundraiser and event- Taste of Field
- Partner with local middle schools for community involvement, volunteering and registration information sessions
- Support school events and fundraisers
Parental Involvement - Diversity Chair:
- Support school and PTO events with décor and balloons
- Organize a team to assist with school décor for holidays and seasons by driving more commUNITY
- Support annual Taste of Field Fundraiser
- Lead a team to assist with design and set up of including/not limited to- an Ofrenda, Black History Month, Asian Pacific American Heritage month
Parental Involvement - School Support Chair:
- Works closely with teachers, administration and staff on school events and activities
- Work with administration to plan and execute Meet the Teacher & Kindergarten Round Up
- Act as a liaison for feedback from parents on After School Programming
Fundraising - Spirit Events & Sponsorships:
- Plan, organize and execute Spirit Night Fundraisers with local businesses throughout the school year
- Create a master Fundraising calendar that is communicated with the PTO Board, School and Parent Community
- Partner with communications to update the sponsorship information packet, evaluating sponsorship levels and follow through commitments to sponsors
- Engage with current sponsors of Field Elementary to support future fundraising events
- Monitor results of fundraisers and align fundraising objectives with budgetary needs
- Supporting all fundraising events at Field Elementary
Fundraising - Movie Nights:
- Lead Movie Night fundraisers at the school with an organized committee of volunteers
- Actively source sponsorships for Field Elementary
- Seek feedback from school administration, parents and PTO board on movie night selections
- Support communications team with information on Movie Nights
Fundraising - Auction:
- Chair and leader of the annual school fundraiser Auction/Gala
- Create committees of volunteers to support the Auction Fundraiser
- Plan and execute the Auction Fundraiser
- Collaborate with the PTO board on a budget for the event
- Collaborate with the fundraising team to generate sponsors and donors for the event
- Set fundraising goals and partner with the PTO board and School administration to earmark investments
Fundraising - Fun Run:
- Chair and leader of the annual school fundraiser- FUN RUN
- Create a committee of volunteers to support the Fun Run Fundraiser
- Plan and execute the Fun Run Fundraiser
- Collaborate with the PTO board on a budget for the event
- Collaborate with the fundraising team and school administration to create and communicate incentives and goals
- Create an organized calendar of events for the communications team and school administration to share
- Work with the communications team on Fun Run communication & updates to the school community
- Set fundraising goals and partner with the PTO board and School administration to earmark investments
Communications - Social Media:
- Support Field Elementary school events, PTO events and activities
- Maintains PTO Social Media accounts
- Create and share photos and video reels with our community on the web
- Collaborate with School Administration to communicate PTO information on Class Dojo
- Partner and work together as a communications team, supporting each other and the PTO board
Communications - Graphic Design:
- Create fliers, posters and media for Field Elementary
- Create fliers for all PTO related events and activities
- Collaborate with school administration and create new T-Shirt designs for the school year
- Partner and work together as a communications team, supporting each other and the PTO board
Communications - Bilingual Chair:
- Translate created fliers, posters and media for our Spanish speaking families
- Translate social media posts
- Translate information and announcements for the school marque sign
- Translate information for the PTO Website
- Collaborate with school administration to communicate PTO information on Class Dojo in Spanish
- Partner and work together as a communications team, supporting each other and the PTO board
Communications - Website & Marquee:
- Maintain PTO Website throughout the year
- Ensure the school calendar on the website is updated frequently
- Collaborate with school administration on marquee sign information, announcements & birthdays
- Partner and work together as a communications team, supporting each other and the PTO board
Parliamentarian
- Keep order and ensure that proper procedures are followed at each board and general meeting
- Has a legal background with complete knowledge and understanding of the bylaws
- Communicate bylaws and rules with the PTO board, share them with Principal
- Responsible for understanding the HISD/TEA rules and requirements for PTO/PTAs
- Ensure PTO acts in accordance with all rules regarding our non profit status.
Booster Sales Chair (2 positions)
- Maintains PTO Spirit wear inventory and online store front
- Ensures spirit wear is delivered timely, weekly with online orders
- Collaborates with the PTO board on restock, new orders throughout the year
- Manages spirit gear sales at PTO and School events & fundraisers
- Maintain clean and organized spirit gear lockers in the PTO room
- Organize, execute and communicate “Donate Spirit Wear” to a teacher
Volunteer Coordinator Chair
- Responsible for obtaining volunteers via signup genius
- Partner with PTO board members on volunteers needed
- Partner with school administration on volunteers needed
- Monitor the status of volunteer sign ups and reporting that information to the event owner
- Attend functions where volunteers are present and show appreciation for their time
- Respond to volunteer questions
- Partner with local organizations and schools to support each other with volunteer swap
- Print Volunteer information for school administration
Fine Arts Program Liaison (2 positions)
- Responsible for curating fine arts programming for Field Elementary
- Partner and work together with Principal Karr on opportunities for arts
- Liaison between the PTO board and School administration
- Partners with the PTO board on a fine arts yearly budget, based on earmarked funds
- Works with communications team and school administration
- Works with local and community programs to diversify art opportunities for Field Elementary
Hospitality Chair
- Work closely with school administration
- Lead a team of volunteers for teacher appreciation week
- Plan and execute teacher/staff appreciation events
- Work with PTO board on yearly budget for teacher appreciation
- Assist school teachers and administration throughout the year
- Support PTO events and activities throughout the year
Campus Improvement Chair
- Responsible for developing plans for future campus improvements
- Work closely with school administration on campus improvement needs
- Organize and execute field work days
- Execute plans with the reSPARK Summer 2023
- Work with PTO Board on a budget for campus improvements
- Collaborate with SPARK on park updates, improvements and maintenance.
Dad's Club Committee
- Visit https://www.fieldespto.org/dadsclub for more info!
Auction Committee
Movie Night Committee
Fun Run Committee
Questions? Email us at info.fieldespto@gmail.com
We are already looking forward to an amazing 2023-2024 school year!