It's that time of year again!

The Field Elementary PTO is now accepting self-nominations for the 2024-2025 school year PTO Executive Board. Elections will be held at the final PTO meeting on May 8th at 5:30pm. Our goal is to see that every parent has a voice on our PTO and is given the chance to become actively involved in enriching the educational opportunities at our school.

 


  • President
  • VP, Programs and Newsletter Editor
  • Treasurer
  • Secretary
  • Parliamentarian
  • Parental Involvement - Community and School Support Chair
  • Parental Involvement - Diversity Chair
  • Fundraising - Sponsorships 
  • Fundraising - Spirit Events
  • Fundraising - Auction Logistics Chair
  • Fundraising - Auction Event Chair
  • Fundraising - Fun Run Chair
  • Community Events - Movie Nights
  • Community Events - Taste of Field Chair
  • Communications - Social Media
  • Communications - Graphic Design & Bilingual Chair 
  • Communications - Graphic Design, Website & Marquee
  • Booster Sales Chair (2 positions)
  • Volunteer Coordinator Chair
  • Fine Arts Program Liaison (2 positions)
  • Hospitality Chair
  • Campus Improvement Chair
  • Teacher Representative
  • Dad's Club Committee
  • Auction Committee
  • Movie Night Committee
  • Fun Run Committee 


President:

  • Plan and lead the monthly PTO Board and General meetings
  • Lead the PTO Board team
  • Meet with Principal Karr twice a month
  • Act as a liaison between parents, teachers, staff and the board
  • Support all PTO activities and events
  • Vote on all PTO investments for the school
  • Support fundraising with communication to our community, sponsors and donors.
  • Collaborate with Principal Karr to work on an annual school calendar
  • Collaborate with the Board on a yearly budget
  • Encourage parental involvement on the PTO Board and committees

 

VP, Programs and Newsletter Editor:

  • Coordinate PTO participation and parent volunteers for school events
  • Attend Board and General meetings
  • Assist in recruiting volunteers/committees for fundraising events
  • Fulfill Presidential duties if he/she is not available
  • Assist and Board members throughout the school year
  • Vote on all PTO investments for the school
  • Editor of the Newsletter

 

Treasurer

  • Collaborate with the PTO President to generate the annual budget
  • Pay bills, purchase requests and process reimbursements, as required
  • Oversee ongoing PTO finances, ensure adherence to the PTO budget
  • Prepare and present updates to the budget and bank account to the PTO board and at General meetings
  • Coordinate the cash box for all PTO events and fundraisers
  • Manage the square account and any PTO volunteers users on square
  • Manage the Venmo account
  • Prepare all legal documentation and forms for our non profit 501c3
  • Submit to the communications team monthly finance recaps for our website and newsletter


Secretary

  • Partner with PTO President & Board to create the Board and General Meeting Agenda
  • Takes minutes at the PTO Board and General Meetings, typing them and distributing timely
  • Communicates and follows up on the action items from meetings
  • Maintains the PTO Google Drive and Calendar

 

Parental Involvement - Community and School Support Chair:

  • Lead School tours for prospective/incoming parents (Dec-Jan)
  • Poster production for school & PTO events distributed throughout the school year
  • Assist in all our annual community fundraisers and events
  • Partner with local middle schools for community involvement, volunteering and registration information sessions
  • Support school events and fundraisers
  • Works closely with teachers, administration and staff on school events and activities
  • Work with administration to plan and execute Meet the Teacher & Kindergarten Round Up
  • Act as a liaison for feedback from parents on After School Programming

 

Parental Involvement - Diversity Chair:

  • Support school and PTO events with décor and balloons
  • Organize a team to assist with school décor for holidays and seasons by driving more commUNITY
  • Support annual Taste of Field Fundraiser
  • Lead a team to assist with design and set up of including/not limited to- an Ofrenda, Black History Month, Asian Pacific American Heritage month

 

Parental Involvement - School Support Chair:

  • Works closely with teachers, administration and staff on school events and activities
  • Work with administration to plan and execute Meet the Teacher & Kindergarten Round Up
  • Act as a liaison for feedback from parents on After School Programming

 

Fundraising - Sponsorships:

  • Create a master Fundraising calendar that is communicated with the PTO Board, School and Parent Community
  • Partner with communications to update the sponsorship information packet, evaluating sponsorship levels and follow through commitments to sponsors
  • Engage with current sponsors of Field Elementary to support future fundraising events
  • Monitor results of fundraisers and align fundraising objectives with budgetary needs
  • Supporting all fundraising events at Field Elementary


Fundraising - Spirit Events:

  • Plan, organize and execute Spirit Night Fundraisers with local businesses throughout the school year
  • Create a master Fundraising calendar that is communicated with the PTO Board, School and Parent Community
  • Engage with current sponsors of Field Elementary to support future fundraising events
  • Monitor results of fundraisers and align fundraising objectives with budgetary needs
  • Supporting all fundraising events at Field Elementary

 

Fundraising - Movie Nights:

  • Lead Movie Night fundraisers at the school with an organized committee of volunteers
  • Actively source sponsorships for Field Elementary
  • Seek feedback from school administration, parents and PTO board on movie night selections
  • Support communications team with information on Movie Nights


Fundraising - Auction Logistics Chair:

  • Auction items and fundraising
  • Sponsors and donations
  • Fundraising socials
  • School based items
  • Auction website
  • Establish committees/point people to assist with each of these
  • Collab with event chair


Fundraising - Auction Event Chair:

  • In charge of the event itself - bands, decor, communication with venue, orders related to event, collab with food committee
  • “Marketing” of event
  • Sort of consultant to the auction chair, if wanted, based on previous year experience
  • Collab with Comms, etc on graphics
  • Establish committees to assist

 

Fundraising - Fun Run Chairs:

 

1st Fall Fun Run Chair

  • Manages and sets up school fundraising website via FundHub under the guidance of FundHub re
  • During fundraising period, uses website tools to drive fundraising
  • Orientation call with FundHub rep
  • Sends Fun Run morning announcements to Ms Franklin to update students on homerooms who have earned X rewards and progress toward school wide incentives
  • Meets with teachers to orient to kick off, incentives, and timeline (minimum 2 weeks before kick off)
  • Creates Google Form for Homeroom teachers to select top 3 PTO funded class rewards
  • Tracks homerooms who have earned rewards and notifies teacher of date/time.
  • Coordinates with Volunteer Coordinator on any volunteer needs for class rewards
  • Co-creates Fun Run fundraising timeline
  • Collaborate with the PTO board on a budget for the event 

2nd Fall Fun Run Chair

  • Selects, sources and buys individual prizes (4-5 tiers)
  • Updates prizes inventory when low
  • Coordinates with Volunteer Coordinator for volunteers to distribute during Fun Run fundraising
  • Assists with class based incentives planning and sourcing materials (eg ice cream sundae party)
  • Co-creates Fun Run fundraising timeline
  • Collaborate with the PTO board on a budget for the event
  • Liaisons with Communications Team for them to create marketing material

3rd Fall Fun Run Chair

  • Creates an organized calendar of events with Mr. Karr for the communications team/school admin to share re: school wide incentives and dates
  • Liaisons with communications team on school wide incentives for marketing materials and social media posts
  • Leads school wide incentives (eg Pie Ms Franklin)
  • Assists with class based incentives planning and sourcing materials (eg ice cream sundae party)
  • Co-creates Fun Run fundraising timeline
  • Collaborate with the PTO board on a budget for the event
  • Work with the communications team on Fun Run communication & updates to the school community. sends 4-5 communication templates to teachers during Fun Run fundraising to be posted to their respective class Dojo

 

Communications - Social Media:

  • Support Field Elementary school events, PTO events and activities
  • Maintains PTO Social Media accounts
  • Create and share photos and video reels with our community on the web
  • Collaborate with School Administration to communicate PTO information on Class Dojo
  • Partner and work together as a communications team, supporting each other and the PTO board

 

Communications - Graphic Design and Bilingual Chair:

  • Create fliers, posters and media for Field Elementary
  • Create fliers for all PTO related events and activities
  • Collaborate with school administration and create new T-Shirt designs for the school year
  • Partner and work together as a communications team, supporting each other and the PTO board
  • Translate created fliers, posters and media for our Spanish speaking families
  • Translate social media posts
  • Translate information and announcements for the school marque sign
  • Translate information for the PTO Website
  • Collaborate with school administration to communicate PTO information on Class Dojo in Spanish
  • Partner and work together as a communications team, supporting each other and the PTO board

 

Communications - Graphic Design, Website & Marquee:

  • Create fliers, posters and media for Field Elementary
  • Create fliers for all PTO related events and activities
  • Maintain PTO Website throughout the year
  • Ensure the school calendar on the website is updated frequently
  • Collaborate with school administration on marquee sign information throughout the year -- including but not limited to birthday announcements, upcoming events, school holidays
  • Partner and work together as a communications team, supporting each other and the PTO board

 

Parliamentarian

  • Keep order and ensure that proper procedures are followed at each board and general meeting
  • Has a legal background with complete knowledge and understanding of the bylaws
  • Communicate bylaws and rules with the PTO board, share them with Principal
  • Responsible for understanding the HISD/TEA rules and requirements for PTO/PTAs
  • Ensure PTO acts in accordance with all rules regarding our non profit status.

 

Booster Sales Chair (2 positions)

  • Maintains PTO Spirit wear inventory and online store front
  • Ensures spirit wear is delivered timely, weekly with online orders
  • Collaborates with the PTO board on restock, new orders throughout the year
  • Manages spirit gear sales at PTO and School events & fundraisers
  • Maintain clean and organized spirit gear lockers in the PTO room
  • Organize, execute and communicate “Donate Spirit Wear” to a teacher 


Volunteer Coordinator Chair

  • Responsible for obtaining volunteers via signup genius
  • Partner with PTO board members on volunteers needed
  • Partner with school administration on volunteers needed
  • Monitor the status of volunteer sign ups and reporting that information to the event owner
  • Attend functions where volunteers are present and show appreciation for their time
  • Respond to volunteer questions
  • Partner with local organizations and schools to support each other with volunteer swap
  • Print Volunteer information for school administration

 

Fine Arts Program Liaison (2 positions)

  • Responsible for curating fine arts programming for Field Elementary
  • Partner and work together with Principal Karr on opportunities for arts
  • Liaison between the PTO board and School administration
  • Partners with the PTO board on a fine arts yearly budget, based on earmarked funds
  • Works with communications team and school administration
  • Works with local and community programs to diversify art opportunities for Field Elementary


Hospitality Chair

  • Work closely with school administration
  • Lead a team of volunteers for teacher appreciation week
  • Plan and execute teacher/staff appreciation events
  • Work with PTO board on yearly budget for teacher appreciation
  • Assist school teachers and administration throughout the year
  • Support PTO events and activities throughout the year

Campus Improvement Chair

  • Responsible for developing plans for future campus improvements
  • Work closely with school administration on campus improvement needs
  • Organize and execute Field work days
  • Work with PTO Board on a budget for campus improvements
  • Collaborate with SPARK on park updates, improvements and maintenance.

 

Dad's Club Committee

Auction Committee

Movie Night Committee

Fun Run Committee

 


Questions? Email us at info.fieldespto@gmail.com


We are already looking forward to an amazing 2024-2025 school year!